Pain Management

Why is WRS EMR Software Pain Management Specific?

  • Complete Pain Management Templates such as Acute Pain, Osteo and Rheumatoid Arthritis, Consults, Follow Up, Correspondence
  • Comprehensive Clinical Content for Quick Charting including full reporting of Clinical Quality Measures (CQM) and ability do document multiple complaints at once
  • Automated Health Maintenance Alerts and Patient Recalls for condtions such as Palliative Care, Pain Rehabilitation and Fibromyalgia
  • Powerful and integrated Billing and Revenue Cycle Management that gets you proper and complete reimbursement for all the services you provide. Pain Management CPT Codes and  ICD-10 Crosswalks, including Chronic Pain (G38.29), and Rheumatoid Arthritis (M06.9). Codes auto populated in your notes
  • Import of Reports and Images, Bi-directional Lab interfaces, Document Management and integrated electronic Fax Management
  • Regulatory Compliance and reporting for PQRS and Meaningful Use Incentive programs

Pain Management EMR Designed For Your Needs

Pain Management EMR Content and Templates ‘Out of the Box’

WRS Health Pain Management EMR content permits you to easily chart an encounter. Many patient encounters do not conform to a defined “template” and it is important to be able to quickly and comfortably chart. You will find your expected Pain Management-specific physical exam findings already loaded in your note. The content in your note has been reviewed and refined by Pain Management Specialists.

  • Ankle contusion
  • Ankle sprain
  • Bimalleolar fracture
  • Boxer's fracture
  • Cellulitis of the arm
  • Cellulitis of the foot
  • Headache
  • Headache 2
  • Imbalance
  • Low Back Pain 1
  • Low Back pain 2
  • Lumbar Facet
  • Neck Pain
  • Neck Stiffness
  • Office Visit
  • Pain Evaluation
  • SOAP/Progress/Treatment Note
  • Syncope 
" After demoing several other EMR solutions, WRS offered the best billing system of all. Every aspect from charge entry down to the accounts receivable are easy to manage and understand. WRS has changed our billing for the better. It no longer takes several hours for patient charge entry and hoping the claims are sent to the correct insurance to get paid. WRS has made billing and workflow easier and much more efficient."
Chantel Jackson
Office Manager

One Step Closer Toward Meaningful Use

To achieve Meaningful Use there are specific rules that you must follow.  Among these rules, it is crucial that you maintain an active problem list, medication list, allergy list, and are able to exchange data from the Continuity of Care Record.

Among other Meaningful Use Solutions, The Continuity of Care Record in the WRS Health web-based EMR System is an easy place to get a global snapshot view of all your patients' problems. You do not need to maintain this list as a separate function because it is automatically populated as you chart your notes.

A single-click dashboard allows you to easily access reports at one place for Meaningful Use Compliance.  WRS Health provides tutorials for all of the Meaningful Use criteria.

Efficient Practice Workflow

WRS Digital Pen

Innovations such as WRS Digital Healthcare Pen Solution integrated into the Pain Management EMR saves significant time and money.  Intake Forms, Questionnaires and other types of documentation can be filled out by the patient in the waiting room with the WRS Digital Pen. The data from these patient forms then flows seamlessly into your note without requiring the user to re-key data from the patient forms. We make this available to you in a variety of types of patient encounters. If you have your own Pain Management customized forms that you developed, we are able to take these and have the data flow into the WRS web-based EMR with the digital pen.

All your data can sit on one platform without the need to export or import, or cut and paste data or documents. The WRS Digital Pen Solution is also a perfect solution for specialties that rely on forms or free text for most of their charting needs. Patient consent forms, questionnaires and signatures can be captured easily using this technology.

"Four years ago we began our EMR search and found that WRS had several unique features compared to other solutions. Being Internet-based and offering integrated and seamless EMR and PM software were two unique features. Having graphics and page formats that are easy to read and understand, while being affordable were another two factors in our decision making. However, the best feature of WRS for our practice is the graphics and page organization throughout the system. It is such a pleasure to open any page within the software (Scheduler, EMR, Practice Management). Each page is self-explanatory and easy to scroll through. Our front office and medical staff for all three office locations communicate with each other every minute of every day through WRS. We are able to schedule patients at any location without any hassles or conflicts. The medical and billing staff also have a more effective and efficient relationship. This corporation is running well because of our staff and WRS."
Tania Allam, Business Manager
Medical Associates of Central Florida

Automatic Appointment Reminders

Scheduling variability due to appointments not kept or due to over-booking can cause unnecessary quiet times as well as log-jams at the front desk. WRS web-based EMR understands how your office works.

Appointment reminders are an automatic process in the WRS Health web-based EMR system. When an appointment is made, the patient is automatically sent an email, an automated phone call reminder and an SMS text message. This is an integrated part of the WRS system – not a third party add-on with an interface. By automating and removing the appointment confirmation function from the front desk your staff has more time to focus on other functions that require human interaction.

4 Step Check-In/Check-Out Process

Our 4-step check-in to check-out process ensures the seamless movement of patients and data through the encounter. When there are special needs associated with the Pain Management encounter the front desk is alerted before the patient enters the exam room. This ensures that you have labs such as path reports and radiology reports prior to entering the room. Specific types of appointments can all be customized.

When patients need to be recalled for pain management visits, the system does this recall function automatically. Recall emails and phone calls with an interactive voice module are automatically generated based on rules that you can setup in the WRS Health system. Based upon your patients' diagnoses, medication, laboratory values or multiple demographic criteria you can recall or alert subsets of your patients automatically.

Document Management: Your Documents are Available Online – Anywhere, Anytime

Integrating documents into the electronic charting process is critical because paper forms and faxes are still a standard part of medical communications. Externally produced imaging reports and consultation letters can be easily scanned and imported into the chart. Based upon your setup preferences, documents can be organized based on different categories.

"Since implmenting WRS Health platform, workflow is made smoother and easier. Making it available anywhere, anytime with its web-based access is a big benefit. I am able to look at patients' charts from any location; and it is simple to use. In addition, the low cost is great and that was one of my many factors in selecting WRS."
Dr. Nestor
Gregory W. Nestor, M.D., LLC

WRS Health is unique in the web-based EMR industry in having a completely integrated and seamless electronic fax queue. With this queue, faxes are received electronically into the system and they never make it to paper. Faxes can be matched to patients and orders created for that patient. Faxes can be assigned and tasked to a provider or other Pain Management office worker to act upon. A central fax queue makes all faxes available to all users regardless of the location. This is critical for offices with multiple locations.

Laboratory Connections for a Pain Management Practice within WRS Web-Based Pain Management EMR

WRS Health can establish bidirectional electronic connections such as LabCorp, Quest or BioReference. Similarly, we can establish an electronic connection to your local imaging facility. The WRS Health order tracking system including automated alerts and messaging makes this process seamless. Your most valuable asset in your practice is your time. You shouldn’t be squandering your time chasing down lab tests or beginning patient encounters absent the information you need to treat the patient.

Billing and Revenue Cycle Management for the Pain Management Practice

Proper and Complete Reimbursement for all the Services you provide

As the office billing becomes an increasingly greater percentage of your annual collections, capturing all Pain Management diagnostic codes becomes more important than ever. If you are charting for a consultation, 99241-99245 are already pre loaded into the note.

Seamless charge entry relieves the provider, front desk and billing office of this laborious process and makes it automatic and systematized. When you chart your Pain Management procedures they are automatically queued for billing without the need for dual entry of data by your front desk, biller or billing service. No charges are lost in the “hand-off.” Furthermore, most Pain Management procedures are charted with one-click default templates and the pertinent data can be easily entered into the note.

“Billing integration made seamless has been a highlight of WRS Health . In addition, being completely web-based has made my workflow that much easier.”
Dr. Constance B. Purser
Constance B. Purser, M.D.

Eligibility Checking Process

Eligibility checking of your patients is seamless and automatic in the WRS Pain Management EMR. Based upon the scheduled appointment date all patients are automatically checked for up-to-date insurance and demographic data to ensure that you get paid. WRS web-based EMR accomplishes this by establishing electronic connections to the insurance companies with automatic messages sent starting 72 hours before the appointments. This takes the eligibility checking burden off of your already busy front desk. Your front desk is alerted for ineligible patients before the encounter begins so that the correct financial arrangements can be sorted out prior to the visit. Ensuring an efficient eligibility checking process relieves your billing office from chasing patients for payment or repeated submission of claims to insurance companies that won’t get paid.

"Since converting to WRS Health web-Based EMR system from paper charts, billing has never been easier. Auto posting is one of the best features because it saves time and allows for less mistakes overall. In addition, since switching to WRS the practice has run smoother and there is no more blank dictation when it comes to charting. Documentation is more accurate and complete. Selecting WRS made the process of converting from paper charts to electronic-based smooth and easy."
Desiree Centalnza, Biller
Park Medical Center

Maximize Patient Collections

The patient responsibility for the Pain Management encounter has now increased with larger copayments, deductible and coinsurance responsibilities. Patient collections start with ensuring the correct demographic and insurance entry of data at the front end. WRS Pain Management EMR has multiple proprietary web-based processes for ensuring the integrity of the patient data. Your front desk is alerted with the correct amount of the patient responsibility for copayment, deductible and coinsurance at both check-in and check-out so that payments can be made before the patient leaves your office. When patient statements need to be mailed we offer automated mailing of statements so that your office is not burdened with printing, enveloping, stamping and mailing patient statements. The WRS Health proprietary patient collection process gives you complete control over which patients receive statements and when to escalate to the “pre-collections” process. This process sends a series of letters to your patients seeking payment at an earlier stage in the collection cycle while preserving your relationship with the patient. The earlier that patient responsibility and payment can be resolved, the greater chance there is for collection of amounts owed and there is a commensurate decrease in the need to resort to an inefficient and costly external collections process.

Integrated Credit Card Processing and Online Bill Payment

Patient payments that are made easier for the patient help ensure timely and correct payment. Credit card processing and online bill payment are integrated into the system without having to go to a separate portal or third party software. This is unique to the WRS Health web-based EMR System.

When payments are made to the office, associated electronic payment entry, posting and adjustments are done seamlessly without any additional work.  All of the WRS Health advanced Pain Management billing and Revenue Cycle Management tools, workflow and procedures have been designed for a Pain Management billing office. By using these tools the Pain Management billing office can focus their skills and attention on billing and collections processes that can’t be automated and require human intervention such as claim appeals and monitoring the revenue cycle.

Marketing Your Practice with WRS Pain Management EMR Website

Marketing Select Pain Management Services

Your practice’s website markets your practice on the web, but also serves as an anchor for other marketing efforts of your Pain Management practice. WRS Health has answers to enable you to get top listings in Google and other search engines. Your website is automatically created and maintained when you setup your practice within the WRS Health system. Search engine submissions and optimization is also managed automatically so that you are found by your current patients or patients seeking Pain Management Healthcare. You can market new procedures to current or potential patients. WRS Health provides standard content that can then be modified to suit your practice situation. We also provide search engine optimization and practice marketing services to your practice to really rev up your marketing efforts. Managing the marketing of a Pain Management practice shouldn’t be an ad-hoc event. Sustained, continued effort and management leads to results. We make this easy for you and we include all of  the tools you need to market your practice on one integrated platform.

Referral Management System

The excellent care you provide is the first step when marketing your Pain Management practice. A complete, customized and branded chart note reflects that care. The WRS Health referral management system and workflow enables you to send your customized chart note and/or a customized letter to your referring provider with a single click. Encounter note elements are automatically pulled from your note to populate your letter. All faxing of notes, letters and documents happens from the system and they are designed to highlight your practice and the care you provide. We maintain a central database of your referring doctors' fax numbers, phone numbers and addresses so there is no need to setup this feature before accessing its benefits.

Award-Winning Advanced Patient Portal

The patient portal provided through your website and the patient messaging system help you market your practice to your patients. Patients can enter their complaints and medical conditions through the patient portal and this saves the patient and your office staff time when they come for their encounter. Less time in the waiting room and consistent waiting times have been shown to lead to greater perceived satisfaction after a medical visit. After the encounter, based upon your diagnosis. focused and branded educational content can be printed or automatically emailed to your patients, making the patient education process automatic and integrated.