Privacy Policy

Last Updated: May 24, 2021

WRS Health (“WRS”) values the privacy of our users and others (collectively “Users” or individually each a “User”) who visit and use and its associated, publicly-accessible websites and services, including any “Specialty”-Cloud site (a complete listing of each of the “Specialty”-Cloud sites can be viewed here and are referred to collectively as, the “Site”). This statement, including all supplemental policies, notices or disclosures referenced herein (collectively, the “Privacy Policy”) governs information provided to us by you as a User of the site (“You” or “Your”), or that we learn from Your use of the Site, and tells You how we may collect, use, and in some instances share this information. BY ACCESSING, BROWSING, OR USING THE SITE, YOU ACKNOWLEDGE THAT YOU HAVE RECEIVED, READ, UNDERSTOOD, AND AGREE TO BE BOUND BY THE FOLLOWING PRIVACY POLICY, SUPPLEMENTS AND ANY UPDATES TO IT.


The Information WRS Collects

User-Provided Information. You may provide to WRS what is generally called “personally identifiable” information in connection with Your use of the Site, such as Your name, email address, postal mailing address, telephone number, fax number, etc.

Non-Personal Information

Your use of the Site indicates Your consent to our collection of non-personal information about You. We collect this information through the use of cookies, web beacons, or log files. A cookie is a small text file that is stored on your hard drive for record keeping purposes. A web beacon is a small invisible GIF file, usually embedded in the website that helps track the online movements of Users. We also gather information in our log files, as do most web sites. This information includes Internet protocol (“IP”) addresses, browser types, referring pages and other information. The information in the log files is aggregated and does not identify individual Users.

We use the information collected through cookies, web beacons and log files to understand how our Users navigate our Site, and to determine common traffic patterns. We may use this information to improve the Site, to make Site navigation recommendations, and to help redesign the Site in order to make Your experience on the Site more efficient and enjoyable.

You also have choices with respect to cookies. By changing Your internet browser settings, You have the choice to accept all cookies, to be notified when a cookie is set, or to reject all cookies.

Refer to Your browser’s “help” files for instructions. If You choose to reject all cookies You will be unable to use those services or engage in activities that require the placement of cookies.

The Way WRS Uses Information

WRS uses the information that we collect from You to provide to You all of the features and services found on the Site. We may use Your email address, without further consent, to market and promote our services to You and for non-marketing or administrative purposes such as notifying You of major site, service and product updates. We may also use Your email address to send materials that You request (e.g., newsletters and RSS feeds).

WRS may use all of the information that we collect from You and our other Users to understand the usage trends and preferences, to improve the way the Site works and looks, to improve our marketing and promotional efforts, and to create new features and functionality.

WRS may also use the information that we collect from Your and our other Users to: (a) address and respond to service, security, and customer-support needs; (b) detect, prevent, or otherwise address fraud, security, unlawful, or technical issues; (c) comply with applicable laws and administrative requests, protect our rights, assert and defend against claims; (d) fulfill contracts; (e) provide analysis or valuable data back to You and our other users; (f) assess the needs of Your practice to determine and promote other WRS products which we believe may be helpful to You; (g) conduct research and analysis for business planning and product development; (h) display content based upon Your interests; and (i) to the extent permitted by law, WRS may combine, correct, and enrich personal data that WRS receives from You with data about You from other sources, including publicly-available databases or from third parties to update, expand, and analyze our records, identify new prospects for marketing, and provide products and services that may be of interest to You.

WRS may use automatically collected information and cookies information (as described above) to: (a) remember Your information so that You will not have to re-enter it during Your visit or the next time You visit the Site; (b) improve the functioning of the Site and other services that WRS provides and (c) provide advertisements, content, and information.

When WRS Discloses Information

Certain information held on the Site may be considered “Protected Health Information” (“PHI”) as defined in the Health Insurance Portability and Accountability Act of 1996 (Pub. L. 104-191, August 21, 1996, 110 Stat. 1936, 42 U.S.C. § 1320d – 1320d-8, as amended (“HIPAA”)) and communicated to WRS in accordance with a specific Business Associate Agreement that has been executed between WRS and each of its medical-practice clients, providing that PHI is transmitted and used in full compliance with HIPAA.

Except as otherwise noted in this Privacy Policy, WRS does not share PHI with non-affiliated third parties unless doing so is appropriate to carry out a request made by the person to whom the shared PHI pertains or WRS reasonably believes that sharing such PHI is legally required, facilitates WRS’s operations or is in WRS’s interest to protect its property or other legal rights or the rights or property of others. In any event, WRS will only use and share PHI as permitted by law.

We may share information provided by Users which is not PHI or which has been de-identified in accordance with HIPAA with other third-party organizations without Your consent.


Consistent with the Children’s Online Privacy Protection Act of 1998 (“COPPA”), WRS will never knowingly request information from anyone under the age of thirteen (13) without requiring parental consent, and no part of the Site is directed to persons under thirteen (13). IF YOU ARE UNDER THIRTEEN (13) YEARS OF AGE, THEN PLEASE DO NOT USE OR ACCESS THE SITE AT ANY TIME OR IN ANY MANNER. Any person who provides their personal information to WRS through the Site represents that they are thirteen (13) years of age or older. If you believe the personally identifiable information of anyone under the age of thirteen (13) has been provided to WRS, and you are the parent or guardian of that individual, you may contact us to request that we delete any such personally identifiable information, at

Our Commitment to Data Security

No data transmissions over the internet can be guaranteed to be 100% secure.

Consequently, WRS cannot ensure or warrant the security of any information You transmit to us and You do so at Your own risk. Once we receive Your transmission of information, WRS implements a reasonable data privacy and security program, including administrative, technical and physical safeguards designed to ensure the security and confidentiality of Your information, protect against any anticipated threats or hazards to the security or integrity of such information, and protect against unauthorized access to or use of such information that could result in substantial harm or inconvenience to You or to any other User. These safeguards include use of a firewall, content filtering, intrusion detection, SSL encryption, a DMZ, and access controls. However, please note that this is not a guarantee or a warranty that such information may not be accessed, disclosed, altered, or destroyed by breach of our data privacy and security program.

If WRS learns of a security systems breach, then we may attempt to notify You electronically so that You can take appropriate protective steps. By using the Site, You agree that WRS can communicate with You electronically regarding security, privacy, and administrative issues relating to Your use of the Site. WRS may post a notice on the Site if a security breach occurs. WRS may also send an email to You at the email address You have provided. Depending on where You live, You may have a legal right to receive notice of a security breach in writing. To receive a free written notice of a security breach (or to withdraw Your consent from receiving electronic notices), You must notify WRS via email at

Special Note to International Users

The Site is hosted in the United States of America. If You are a User that is a resident of another country, or are accessing the Site from outside of the United States of America, please note that You are transferring Your data to the United States of America which does not have the same data protection laws as the European Union (“EU”) and other regions, and by providing Your data You explicitly consent to (i) the use of Your data for the uses identified above in accordance with the Privacy Policy and (ii) the transfer of your data, including personally identifiable information, to the United States of America as indicated above.

In The Event of Merger Or Sale

If WRS should ever sell its assets or merge with another entity, or file for bankruptcy, the information WRS receives from You through the Site, including personally identifiable information, is a WRS asset and may be transferred as permitted by applicable law.

Changes and Updates to This Privacy Policy

WRS will update this Privacy Policy from time-to-time reflecting changes to our personal data handling practices or responding to new legal requirements. We will post such updates here. When we do, we will also revise the “Last Updated” section above. Any information that WRS collects from You online is subject only to WRS’s most current Privacy Policy in place at the time that such information is collected. We encourage You to periodically review this Privacy Policy to stay informed about how WRS is protecting the personal information we collect. Your continued use of the Site constitutes Your agreement to this Privacy Policy and any updates. Updates will only apply after the effective date of the update.

Contacting WRS Health

If You have any questions, comments, or concerns about this Privacy Policy, please email us at or write to us at: WRS Health, 2004 Rt 17M Goshen, NY 10924.

Supplemental Privacy Policies

California Residents: Please click here to view our disclosures pursuant to the California Consumer Privacy Act.

Residents of the EU, United Kingdom, Lichtenstein, Norway or Iceland: Please click here to view our EU General Data Protection Regulation Privacy Notice.