Alleviating EHR Data Migration Fears
If you are one of those physicians running a private practice that fears buying a new EHR because of data migration concerns – fear no more.
Perhaps easier said than done, right? Well, that’s why WRS has dedicated this month’s guide to data migration best practice – EHR Data Migration Made Easy [LINK].
The good news is many of these fears – from data loss, systems downtime, and privacy and security breaches – are largely unfounded in today’s high-tech digital world. The bottom line is that with the proper planning and support, data migration should not be a fearsome burden.
As is true with any project you participate in or manage, there are smart and systematic ways to approach the work. With data migration projects, the best practices are clear and consistent among most data scientists. Adhering to these best practices can result in a successful EHR data migration, ensuring a smooth transition to a superior EHR system.
To ensure a successful EHR data migration, there are several best practices you should follow, including:
- Solid planning: Take the time to plan carefully, identify any potential issues, and develop a detailed project plan and timeline.
- Selecting a reliable data migration provider: Choose a provider with experience in EHR data migration, a good reputation, and the ability to handle complex migrations.
- Maintaining data quality and data mapping: Conduct data cleaning and deduplication, develop mapping plans, and test the migration process to identify and resolve any issues.
- Ensuring compliance with regulations and standards: Be aware of relevant regulations like HIPAA and Meaningful Use, and develop policies and practices to ensure compliance.
- Properly securing the data: Implement strong access controls, encrypt data, and develop a disaster recovery plan in case of data loss or corruption.
Once you have taken these steps, you will be ready to schedule the migration, monitor its progress, and oversee the final cut-over. While all of these steps have more to them, you can find more information and details in our guide for this month.
What’s Most Important?
The biggest error a medical practice can make is not allowing ample time to plan and executive the data migration project. Be sure to allow at least three weeks of lead time to go through all the steps carefully and thoroughly to sort through any data compatibility issues and ensure nothing is missing.
With today’s tech advancements, keep in mind that what used to take weeks years ago, now takes hours or days with proper planning, communication and instruction/training. Follow the steps diligently and you will be on your way to success.
In summary, upgrading and modernizing your EHR system is a good decision, and there’s no need to let unfounded fears of data migration get in the way. Following best practices diligently will lead to success, and our guide can answer any lingering questions you may have.